NGTeco W2 Wi-Fi Fingerprint Time Clock User Manual

1. Introdución

The NGTeco W2 Wi-Fi Fingerprint Time Clock is an advanced attendance management solution designed for small to medium-sized businesses. It offers efficient and accurate employee time tracking through fingerprint, RFID card, and password verification. With its mobile app integration and Wi-Fi connectivity, managing employee attendance is streamlined and flexible.

Image: The NGTeco W2 device is shown next to a traditional punch card machine, emphasizing its modern and easy-to-use design, eliminating the need for paper cards or ink ribbons.

2. Que hai na caixa

Upon unpacking your NGTeco W2, please ensure all the following items are present:

• NGTeco W2 Time Clock Device
• Wall Mount Bracket with Screws and Wall Plugs
• Adaptador de alimentación
• Unidade flash USB-A
• Manual de usuario e guía de instalación

3. Características clave

• Operación móbil: Manage the device via a local mobile app without monthly fees, allowing for employee information viewing, adding, attendance record consultation, and settings management.
• Interface de usuario moderna: Simple and clear design with high-resolution icons, fluid animations, and a harmonious color palette for an intuitive user experience.
• Ideal for Small to Medium Businesses: A versatile solution suitable for offices, factories, hotels, schools, restaurants, and particularly for companies with up to 50 employees.
• Implementación rápida: Connects easily to existing Wi-Fi networks (2.4GHz) without complex wiring.
• Flexible Attendance Rules: Customize rules for flexible working hours, leave, automatic handling of late arrivals and early departures.
• Automatic Work Hour Calculation: Ensures precise and automatic calculation of employee working hours.

4. Configuración

4.1 Configuración inicial do dispositivo

1. Encendido: Connect the device to the power adapter and plug it into an electrical outlet.
2. Conexión de rede: Ensure the device is connected to your 2.4GHz Wi-Fi network.
3. Instalación da aplicación: Download the NGTeco Time app from the App Store (iOS) or Google Play Store (Android) on your mobile device.

Image: The NGTeco Time mobile app is displayed on a smartphone, illustrating its user-friendly interface for managing users, attendance, and reports.

4.2 User Registration (Fingerprint, Card, Password)

You can register employee information directly on the device using fingerprints, RFID cards, or passwords. The device comes with 5 free RFID cards.

Video: This video demonstrates two methods for registering employee information on the NGTeco W2 device. It shows how to manually input user details and register fingerprints, RFID cards, and passwords directly on the device's interface.

4.3 Bulk User Upload via USB

For adding a large number of users, you can prepare an Excel file with user data and upload it directly via a USB flash drive.

1. Insert the USB flash drive into the USB port on the device.
2. Navigate to "User Management" on the device menu.
3. Select "Upload Users" and press <OK>.
4. The device will display a success message upon completion.

5. Instrucións de funcionamento

5.1 Clocking In/Out

Employees can clock in or out using their registered fingerprint, RFID card, or password. The device will confirm successful verification.

Image: A visual representation suggesting that the NGTeco W2 simplifies the clocking process, eliminating confusion about pressing 'IN' or 'OUT' buttons.

5.2 Downloading Attendance Reports

Attendance reports can be downloaded directly to a USB flash drive or accessed via the mobile app.

Image: This image illustrates two convenient ways to download attendance reports: directly from the device using a USB drive or via email through the mobile application.

Video: This video demonstrates how to download attendance reports from the NGTeco W2 device using a USB flash drive. It shows navigating the menu, selecting the report period, and initiating the download.

5.3 Setting Attendance Rules

The device allows for flexible configuration of attendance rules, including shift times, grace periods for late arrivals, and early departures.

Video: This video guides you through setting attendance rules on the NGTeco W2 device. It covers configuring company name, departments, shift times, and rules for late arrivals and early departures.

5.4 Automatic Hour Calculation

The NGTeco W2 automatically calculates working hours, eliminating manual payroll processing.

Image: A computer screen displaying an Excel spreadsheet with automatically calculated work hours and attendance records, highlighting the precision and automation of the system.

6. Mantemento

• Limpeza: Regularly wipe the device screen and fingerprint sensor with a soft, dry cloth. Avoid abrasive cleaners or solvents.
• Coidado do sensor de impresión dixital: Ensure the fingerprint sensor is clean and dry for optimal performance. If hands are very dry, apply a small amount of lotion to improve scan quality.
• Actualizacións de software: Consulta o NGTeco website or app for any available firmware or software updates to ensure your device operates with the latest features and security enhancements.
• Copia de seguridade de datos: Periodically back up attendance data to a USB drive or through the app to prevent data loss.

7 Solución de problemas

• Problemas de recoñecemento de impresións dixitais: If the device frequently fails to recognize fingerprints, ensure the finger is clean and dry. Apply light pressure and avoid sliding the finger during registration or verification. If the issue persists, try re-registering the fingerprint, focusing on the most visible ridges.
• Problemas de conectividade: If the device disconnects from Wi-Fi, ensure it is within range of your 2.4GHz network and there are no obstructions. Restarting the device and your router may resolve the issue.
• Data Export Errors: If reports are not downloading correctly, ensure the USB drive is properly inserted and formatted. Check the selected date range for the report.
• O dispositivo non responde: If the device becomes unresponsive, try restarting it by disconnecting and reconnecting the power adapter.

8. Especificacións

9. Garantía e soporte

The NGTeco W2 comes with a 1 ano de garantía gratuíta for customers. Additionally, NGTeco provides lifetime consultation service to assist with any queries or issues you may encounter. For further assistance, please refer to the contact information provided in your product packaging or visit the official NGTeco websitio.